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Consultas en línea Archivo 3000

This module allows to perform queries –both simple and complex and refined-, to the database, through standardized operators and to visualize the results of these queries according to different displaying options on the screen and/or printing. It allows to access other levels from any level, providing in addition information about context and hierarchical structure .

Access to description levels from multiple points: personal and/or corporate names, title, subjects, geographical terms, accession date, current or former reference code, production date, diplomatic type, number of file, if different of the final reference code, etc.

• Full-text search.
• Expressions of search can be built in a simple way.
• Searches by means of the use of Boolean operators, with the possibility of perform truncated searches, searches over fragments, etc.
• Filters over searches, according to fonds and levels.
• Navigation through the classification scheme.
• Refreshment of searches: the already performed and stored searchesare constantly updated, without the need of perform a new query.
• Refreshment of searches: the already performed and stored searchesare constantly updated, without the need of perform a new query.
• Possibility of renaming searches.
• Deletion of performed searches.
• Possibility of using searches as the basis to perform multiple actions with them:
  • Massive changes (in the case of errors, modification of standards, etc.),
  • Bar codes, which make the tagging of installation units and loan of description units more agile,
  • Deletion of authorities, if these become obsolete,
  • Updating of records, in order to validate actions that require this validation, etc.
• Visualization of multimedia records.
• Generation of searches files, in order to edit from word processors and HTML editors, for instance, in order to print them or put over a website.
• Listing of more loaned description units, by intervals of dates, by subjects, by fonds.
• Interconnection between description and search modules.
• Searches into the authority files.
• Performance of different actions on the files resulting of a search:
  • Progressive restriction and refinement of this,
  • Jumping to the higher and lower levels of a record,
  • Import and export of files,
  • Word processing in order to obtain printed listings in different formats, etc.
• Possibility of customization of weeding, in such a way that description of weeded description units always remain into the program, and, therefore, under archival control.
• Printing of cards according to ISAD(G) areas and elements, MARC tags and customized visualization, that is to say, configurable from the program.
• Printing of multiple reports both in paragraph and in listing format: complete, summary, dossier in several columns, indexes, inventory, etc.

Web Queries

• It allows a dynamic communication between the users and the information system.
• Graphical interfaces, usable by means of the mouse, in order to get an agile dialogue with the system.
• The search orders are selected with the menu, allowing in this way to build easily a search expression.
• All the information entered can be retrieved, by means of logical, of comparison and truncation operators.
• For a better finding of information purposes, it allows search and navigation through indexes and access points.
• Navigation functions: page forward, return to page, exit .
• Keys to navigate through records: forward, back, go to the first, go to the last.
• In order to quickly find the records that we want to visualize, the results are displayed in table format.
• On-line access to authorities file or indexes, with possibility of navigation through them.
• File of users analysis:
  • Starting and end of sessions
  • Searches strategies
  • Number of records found
  • historial de registros
• Linking of multimedia objects –bmp, gif, pdf, txt, etc.- to records.
• Versatility in records displaying: ISAD(G) areas and elements.
• Customized: by means of design of fields, whose information is going to be displayed on the screen.
• Adapted to the most current metadata languages, through the use of XML and XSL.